The Grievance Committee is a committee of the OKWA and subject to the bylaws of the OKWA. Any changes in these rules and procedures cannot supersede any bylaw of OKWA.
These rules and procedures may be amended by the Executive Board at any regular or special meeting with changes becoming effective immediately.
GRIEVANCE COMMITTEE
1. MEMBERS AND CHAIRPERSON OF COMMITTEE
The grievance committee will be the Executive Board of the OKWA unless otherwise prescribed by statute of the bylaws of the OKWA.
The chairperson will be selected by the Executive Board. The chairperson may be selected from the Executive Board or be any member in good standing in the OKWA. A selected Director will not lose the power to vote on any action.
If a Director is a violator before the grievance committee that person must step down during this action.
2. COMMITTEE’S DUTIES
A. The prescribed duties of the committee are to be alert to grievance problems, to investigate them, and to resolve them as soon as possible.
B. The Grievance Committee will conduct an investigation to gather all the facts necessary to make a just and proper decision.
3. GRIEVANCES
Any member of the OKWA may file a written grievance with any member of the Grievance Committee, along with a deposit of $25 made payable to OKWA, to any matter within the cognizance of the OKWA and alleging a violation of any provision of the bylaws, divisions, or committees.
4. TERMS
Any grievance will be signed under oath and will allege with particularity the nature of the grievance and each claimed violation of the aforementioned mentioned documents, divisions, or committees by reference to specific sections thereof, stating in concise language how, when, and where the alleged violation occurred.
5. REFERRAL OF GRIEVANCE
Upon receipt of a grievance that member of the Grievance Committee will contact the remaining Grievance Committee members within five days after receipt of the aforementioned grievance.
6. RESOLUTION
The member who received the grievance will read the grievance to each member of the committee, and that member will render a decision to the member contacting him.
The majority vote of the committee will be the decision relayed to the member filing the grievance within 24 hours and the decision will be added to the minutes of the committee and to the minutes of the Executive Committee by the contacted Director.
A. If decision is to delay the grievance until the committee can meet, the member filing the grievance will be asked to attend the meeting.
B. If the ruling is in the member’s favor, the posted deposit will be returned to the member.
C. If the ruling is against the member, the posted deposit will be deposited in the general fund of the OKWA.