Youth Championship
Series, INC. BYLAWS
These are effective
now and will remain in effect until publicly changed
TABLE OF CONTENTS
Article 1 Name 1
Article 2 Object 1
Article 3 Members,
Awards Fund, Fees 2
Article 4 Government 2
Article 5 Meetings 4
Article 6 Executive
Board 5
Article 7 Parliamentary
Authority 6
Article 8 Amendments
to Bylaws 6
Article 9 Definitions 6
Article 10 Miscellaneous 8
Appendix A Youth Championship Incorporation Papers
ARTICLE 1
1 NAME
1.1 OFFICIAL NAME-The official name of this organization will be
Youth Championship Series, INCORPORATED to be referred hereinafter as SERIES
1.2 INCORPORATION-The Youth Championship Series, INC. was
incorporated by the State of
1.3 PRINCIPAL
OFFICE-The principal office of the SERIES will be located at the current
address of the SERIES President. The SERIES may have such other offices, within
the State, to be determined by a vote of the Executive Board.
ARTICLE 2
2 OBJECT
2.1 This organization will
exist to promote the sport of wrestling in the State of
2.2 It is
also mandated that the SERIES will promote good sportsmanship and, to the
extent possible, alleviate delinquency and other problems faced by the youth of
today.
2.3 The
purpose of the SERIES is to provide incentives for training during the entire
wrestling season. The season long training is required for a wrestler to
progress in skill, which in turn allows the wrestler to compete at a higher
level of expertise, which builds self-esteem and personal satisfaction.
2.4
To improve the
standards in and the appreciation of the sport of wrestling.
ARTICLE 3
3 MEMBERS,
AWARDS FUND, FEES
3.1 SERIES MEMBERSHIP-The Series is open to any wrestler regardless of
state residence who attends and places at a SERIES tournament.
3.2 FEES-The Award Fund is a
fund that is used solely for the purpose of purchasing awards to be distributed
to the wrestlers at the end of the season. The Award Fund receives $1 per entry
from each of the participating SERIES tournaments and is sent to the SERIES
President or Treasurer within two (2) weeks following the SERIES tournament
3.3 UNPAID FEES-. Failure to submit the Award Fund deposit to the
Series shall be grounds for expulsion of that tournament from future Series
tournaments...
3.4 POLITICAL ACTIVITIES- The SERIES shall not attempt to influence
legislation or participate in any political activities by uses of its funds or
actions.
ARTICLE 4
4 GOVERNMENT
4.1 OFFICERS
4.1.1 SERIES
OFFICERS-The SERIES shall be governed by the President,
Secretary/Treasurer, and an Executive Board. Legal counsel may be appointed and
serve on the board when available, but not required otherwise. The Executive
Board shall consist of a minimum of four (4) and at most eight (8) people
located across Oklahoma or in neighboring states, in an attempt to represent
equally the region in general, but shall not be limited to one person in a
geographical region if multiple people that desire to serve and a opening
exists.
4.2 QUALIFICATIONS
A.
Officers shall be selected without regard to race, color, religion, age, sex,
or national origin.
B. No Officer shall hold more than one office at any time with the exception of
the Treasurer.
C. Exemptions may be granted to the qualifications for officers by a majority
vote of the Executive Board.
4.3 ELECTION OF OFFICERS-The President
shall be elected by a simple majority vote of Executive Board. The President
shall select the Secretary/Treasurer with input from the Executive Board.
Openings
on the Executive Board shall be filled from a list of people who have expressed
in writing to the SERIES President their desire to serve on the Executive
Board. A simple majority vote from the voting officers of the SERIES will
decide who is selected as the new Executive Board member.
4.4 TENURE OF OFFICE
4.4.1 PRESIDENT,
SECRETARY/TREASURER, AND EXECUTIVE BOARD-These officers shall serve for
three consecutive fiscal years. Their tenure begins on April 1 in the fiscal
year for which they are elected.
4.5 DUTIES OF OFFICERS-The Officers shall perform the duties
prescribed by these bylaws and the parliamentary procedures adopted by the
SERIES.
4.5.1 DUTIES OF THE PRESIDENT
A. Preside at meetings of the Executive Board and to
call special or emergency meetings.
B. Have general and active management of all
business and accounts of the SERIES. He shall see that all orders and
resolutions of the Executive Board are carried out.
C. To appoint all committees’ members not otherwise
designated by a vote of the Executive Board or SERIES Bylaws, and to serve as a
member of all committees
4.5.2 DUTIES OF THE SECRETARY/TREASURER
A. To be present at all meetings of the Executive Board
and to correct and complete minutes thereof.
B. To maintain the Award Fund in a federally insured
bank(s), to be used only for SERIES expenses and the promotion of wrestling.
C. To attend to all correspondence of the Executive
Board and to have charge of records of the Executive Board and the SERIES.
D. The Treasurer shall have the responsibility of
generating data and gathering information to formulate and file a Federal
Income Tax Return on an annual basis as required.
E. To do all
other duties assigned by the President and Executive Board.
4.5.3 DUTIES OF THE EXECUTIVE BOARD
A
To be present at all meetings and submit/vote on any rules changes or additions
needed for the advancement of youth wrestling.
B.
To do all other duties assigned by the President.
4.6 REPLACEMENT
OF AN OFFICER-The Executive Board shall have the power to replace any
officer who has resigned or has been removed from office. The term of office of
the newly appointed officer shall correspond to the term of the officer being
replaced. Vacancies of officers shall be filled as soon as feasible.
ARTICLE 5
5 MEETINGS
5.1 EXECUTIVE BOARD
MEETINGS-The executive Board shall
hold a business meeting on the 1st Sunday in April or telephonically as needed.
5.2 EMERGENCY MEETINGS-Emergency meetings may be called by the Executive
Board or the President.
5.3 CLOSED MEETINGS-All Executive Board meetings shall be closed;
exceptions include special committee members when needed, and members or guests
on request and approval of the President. The request must be submitted to the
President at least two weeks before the scheduled board meeting. If the request
is approved, the member will be given five minutes to speak. Additional time
may be granted by the President. After they have addressed the board, they will
leave the meeting unless their presence is further required.
5.4 ORDER
OF BUSINESS-The order of business at all meetings of the Executive Board
shall be as follows:
A.
Roll Call
B. Reading of the minutes of preceding meeting
C. Reports of Officers
D. Reports of Committees
F. Unfinished business
G. New business
5.5 RESIGNING
FROM OFFICE-Any Officer desiring to resign from a position shall present
their resignation in writing to the President who shall present it to the Executive
Board posthaste.
5.6 VOTING-All
issues, alterations to, and/or amendment of the Bylaws, except removal from
office, shall be by simple majority vote of the Executive Board members
present.
5.7 VOTING
BY MAIL OR TELECOMMUNICATION-The Executive Board may, in lieu of taking
action at a meeting, act by written or telecommunication means. The President
shall notify the Executive Board of the outcome of any such vote as soon as
possible.
5.8 QUORUM-No
SERIES business can be transacted with less than a quorum. A quorum is three
(3) Executive Board members. If less than a quorum is present at a meeting, the
President may adjourn the meeting. The President may make an emergency
temporary appointment to the board for the purpose of creating said quorum if the
majority of the Executive Board present agrees.
5.9 FISCAL
YEAR-The fiscal year of the SERIES shall be April 1 thru March 31 the
following year.
ARTICLE 6
6 EXECUTIVE BOARD
6.1 GENERAL
PROVISIONS-The Executive Board shall serve in their capacity without
compensation except out-of-pocket expenses as set forth in the Bylaws. Nothing
herein contained shall be construed to preclude any member from serving the
SERIES in a special capacity and receiving compensation.
6.2 REMOVAL
FROM SERIES-The Executive Board may impeach and remove anyone from office
or the SERIES with just cause. This removal shall require a two-thirds vote of
the Executive Board. Any board member that has been removed from the board may
not serve again as a board member, without a unanimous vote from the voting
members of the board.
6.3 JOURNAL-The
Executive Board shall keep journal/minutes of its meetings, which shall be the
official records of legislation for the SERIES
6.4 LOANS-No
loans shall be contracted on behalf of the SERIES and no evidence of
indebtedness shall be issued in its name unless authorized by the Executive
Board with a unanimous vote. Such authority may be general or confined to
specific instances.
6.5 SERIES
PROPERTY-The Executive Board shall act as trustees for all SERIES property.
ARTICLE 7
7 PARLIAMENTARY
AUTHORITY
7.1 ROBERT’S RULES OF
ORDER-The rules contained in ROBERT’S
RULES OF ORDER REVISED shall govern the SERIES and the Executive Board.
ARTICLE 8
8 AMENDMENTS
TO BYLAWS
8.1 AMENDS AND ADDITIONS
TO BYLAWS-These bylaws may be
amended at any regular or special meeting by a majority vote of the Executive
Board. However, this vote may not take place until notice has been given to all
members of the Executive Board. This notice shall be either a written notice or
by telecommunication with not less than fourteen (14) days before the intended
vote. The requirement of notice may be waived by a majority vote of the
Executive Board.
ARTICLE 9
9 DEFINITIONS
9.1 POINTS-
The normal placement of a tournament shall be 4 places and the SERIES points
for that tournament placement shall be:
1
(first) - 10 points.
2
(second) – 8 points.
3
(third) – 6 points.
4
(fourth) – 4 points.
If
a tournament awards six (6) places then 5 (fifth) will receive 3 points
Sixth
(6) will receive 2 points.
The first and next-to-last SERIES tournament each
season will be worth two (2) extra points per placement. (I.E. 12, 10, 8, 6).
The
final SERIES tournament each season shall be worth five (5) extra points per
placement (I.E. 15, 13, 11, 9)
During
periods of holidays, additional points can be added to tournaments at the
discretion of the Executive Board for the purpose of motivating wrestler
participation.
Points
earned at particular weight the first three (3) SERIES tournaments or tournaments with over 700 entry's (USJOC mainy) shall go
with a wrestler's name if they change weights during the SERIES season. The purpose of
this is to allow a wrestler to get into shape and change weight classes at the
first of a SERIES season or drop a weight for the BIG tournaments. This is for a wrestler’s true age division, not a
second double entry division.
9.2 WRESTLER
OF THE WEEK – The Wrestler of the Week award is the decision of the SERIES
tournament each week. This award shall be worth an additional five (5) SERIES
points in addition to any other points earned at that SERIES tournament.
Guidelines for selecting the Wrestler
of the Week – The Wrestler of the
Week shall be a wrestler that exhibits extreme sportsmanship on and off the
mat. The award is not contingent upon the wrestler winning their weight, but
should be for a desire to improve their skills and the hard work exemplifying
this. The Wrestler of the Week award should be for a combination of good
technical skills, superior sportsmanship and character, and an intense desire
to be the best they can be.
Since
there is ONE (1) Wrestler of the Week Award and multiple deserving wrestlers,
additional “Special Recognition Awards”
may be awarded by nomination and a vote by the President and Executive Board.
This award shall carry the same five (5) SERIES points award. A simple majority
vote by the Executive Board and President shall be required to pass. Nomination
shall require one (1) second from the voting Officers before a Special Recognition
Award can be voted on.
9.3 TOURNAMENT
RESULTS- The SERIES points are posted directly from the tournament results. The
SERIES tournament is required to post their results as soon as possible after
the conclusion of the SERIES tournament. Normally, this happens by Monday
following the tournament conclusion, but to allow time for the SERIES points to
be taken from those results, the tournament results absolutely need to be
posted on Okwrestle.com by Tuesday following the conclusion of the tournament, or
arrangements HAVE to be made with the SERIES President.
9.4 TOURNAMENTS
JOING THE SERIES- If a tournament wishes to join the SERIES; first, the
tournament must contact the SERIES President. The SERIES President shall
determine if the tournament date is available. If not, alternate available
dates shall be discussed. If an available date is decided upon, the tournament
and date will have to be voted upon by the Executive Board and a simple
majority will be required before that tournament is included on the SERIES
schedule. In the event a club that has a SERIES tournament changes location,
name, or facilities in general, that SERIES tournament will require a vote by
the voting board before it is granted a SERIES tournament.
9.5 RECEIVING
SERIES POINTS- If a wrestler is entered in a SERIES tournament, the wrestler is
required to attend and make weight before they are eligible to receive any
SERIES points. If a wrestler makes their weight at weigh-in but fails to show
up for a match, they would automatically be placed last at their weight. In the
event there were less than four (4) wrestlers at that weight, they would
receive points for the last place.
9.6 DISQUALIFICATION-
If a wrestler is disqualified from a match, that match is treated as a loss and
if that was the first loss for that wrestler, the wrestler may continue
wrestling at that weight.
If
the wrestler is disqualified FROM THE TOURNAMENT, then the wrestler cannot
continue wrestling and WILL NOT RECEIVE ANY SERIES POINTS, irregardless of what
match it was at disqualification. This is decided upon by the referee and/or
tournament director.
9.7 SUSPENSION-
If a wrestler is suspended by any recognized sanctioning organization (OKWA,
YMCA,
An
individual can request in writing to be allowed SERIES participation and can be
allowed by a majority vote of the Executive board.
9.8 AWARDS-
To be eligible to receive a SERIES award at the conclusion of the season, a
wrestler must attend 3 SERIES tournaments. This can be amended on a
case-by-case basis, but this supports the idea that the SERIES is a SEASON long
event and rewards a SEASON of work.
ARTICLE 10
10 MISCELLANEOUS
10.1 INDEMNIFICATION-SERIES shall indemnify to the full extent
authorized or permitted by law, including the payment of reasonable attorneys’
fees, any person(s) made, or threatened to be made, party to any action(s),
suit(s), or proceeding(s)(whether civil, criminal, administrative, or
investigative) by reason of the fact that he or she or his or her testator or
in testate, is or was a director, officer, agent or employee of the SERIES, if
such person(s) said action(s) were made in the capacity of their office and in
good faith with due diligence.
10.2 EXEMPTION-The SERIES shall follow activities permitted by a
corporation exempt from federal income tax.
10.3 CHILD
ABUSE-Child abuse shall not be
tolerated at any SERIES tournament. If necessary, corrective action shall be
taken by notifying the local civil authorities.
10.4 MEMBERS-AT-LARGE
TO THE EXECUTIVE BOARD-The
Executive Board and/or President have the power to appoint a Member-at-Large
for any special purpose or expertise.
10.5 PENALTY
FOR BAD DEBTS-Any debts owed to the
SERIES must be paid in full including any penalties or fees incurred before
they will be allowed to participate in any SERIES event.
10.6 INSURANCE-SERIES requires that each wrestler and coach carry
their own insurance, or be under their club insurance at their own expense.
SERIES does not take any responsibility for injury.
10.7 SERIES
SANCTIONED TOURNAMENTS-All SERIES
sanctioned tournaments are required to (use):
1.
Weights and ages as prescribed by the SERIES and will be the weights and ages
in use by a majority of tournaments in
2. OSSAA certified referees.
3. Follow the same guidelines as OKWA Regional and State regarding ringworm and
the covering of any skin lesions.
4. Any SERIES member club hosting a tournament must abide by the SERIES rules
and bylaws.